Shadow AI Security Explained: Stop Data Leaks Into AI Tools

About This Video

Your team is already pasting client contracts, patient notes, and source code into AI chatbots. Boom Logic's Managed Shadow AI Security finds every AI tool your people use, stops sensitive data at the prompt, and enforces an AI policy your leadership signs off on.

• Learn more about Managed Shadow AI Security
• Free AI Acceptable Use Policy template + enforcement guide
• Boom 365 plans and Shadow AI add-on pricing
• Get a free security assessment or call 833-BOOM-338 (833-266-6338)

Shadow AI is any AI tool your organization hasn't approved or can't see: ChatGPT, Gemini, Copilot, browser extensions, and AI features built into the apps you already use. IBM's Cost of a Data Breach Report 2025 found that 1 in 5 organizations suffered a breach tied to shadow AI, and 63% of breached organizations had no AI governance policy. Firewalls and web filters weren't built to read a prompt, and banning AI outright just pushes people onto phones and home laptops where you see nothing.

HOW IT WORKS

1. Discover: deploy in monitor-only mode and build a baseline of which AI tools are in use, by whom, and what data is going into them.
2. Decide: set your approved AI list with leadership and adopt an AI acceptable use policy that names the approved tools and the data that never goes into a prompt.
3. Enforce: turn on data protection, harmful-prompt blocking, and app controls in stages. Warnings first, hard blocks where the risk demands it.
4. Report: a monthly plain-English report on top tools, usage trends, blocked events, and policy changes. It's the evidence auditors and insurers ask for.

PLATFORMS WE DEPLOY AND MANAGE

• Acronis GenAI Protection: best fit for mixed environments and Acronis stacks.
• Microsoft Purview: best fit for Microsoft 365 organizations, including Microsoft 365 Copilot readiness.

HOW IT FITS BOOM 365

Managed Shadow AI Security runs alongside the endpoint detection and response, email security, and 24/7/365 SOC coverage in your Boom 365 plan. It's an add-on for Boom 365: Endpoint, Complete, and MSSP Pro, and it's included in Boom 365: MSSP Enterprise. One team. One ecosystem. One invoice.

BUILT FOR organizations whose data can't end up in a chatbot: healthcare practices and FQHCs, law firms, accounting and CPA firms, nonprofits, defense contractors, media and entertainment, financial services, and multi-site organizations across Los Angeles and Las Vegas.

ABOUT BOOM LOGIC

Boom Logic is a Los Angeles managed IT and managed security services provider (MSP/MSSP), serving organizations across Los Angeles and Las Vegas since 2008.
833-BOOM-338 · info@boomlogic.com · boomlogic.com
1106 Colorado Blvd, Los Angeles, CA 90041

Breach statistics: IBM Cost of a Data Breach Report 2025. Acronis and Acronis GenAI Protection are trademarks of Acronis International GmbH. Microsoft, Microsoft 365, Microsoft Purview, Microsoft Defender, and Copilot are trademarks of the Microsoft group of companies. ChatGPT and Gemini are trademarks of their respective owners. Named to describe the platforms we manage; no endorsement is implied. Product interfaces in this video are illustrations with sample data.